Coordinatrice de projets

About the role

Reporting directly to General Management, the Project Coordinator provides cross-functional coordination for AIM across two complementary areas: administrative coordination and event organization. The successful candidate plays a central role in the institution’s smooth day-to-day operation.

Key responsibilities

Administrative coordination

• Manage routine documentation, including filing, archiving and updating internal records.
• Coordinate internal communication between the School’s different functions, including professors, students, partners and management.
• Manage General Management’s schedules, operational priorities and deadlines.
• Prepare meeting minutes, internal reports and any other documents required by General Management.
• Follow up on administrative procedures related to the institution’s regulatory obligations.
• Contribute to improving organizational tools and processes to increase team efficiency.
• Support General Management in following up relationships with institutional and administrative partners.

Event organization

• Plan and coordinate recurring academic events, including the academic-year opening, graduation ceremonies and open days.
• Organize institutional and partnership events, including conferences, round tables, seminars and partner visits.
• Manage complete event logistics, including venues, suppliers, equipment, communications and post-event follow-up.
• Coordinate the internal and external stakeholders involved in event delivery.
• Ensure compliance with budgets and deadlines throughout event preparation and execution.

Required profile

• Master’s-level education or equivalent Bac+4/Bac+5 qualification in a relevant field.
• Demonstrated experience in project management.
• Knowledge of vocational training or higher education is an asset.

Skills and aptitudes

• Versatility and the ability to manage several priorities simultaneously.
• Autonomy and initiative.
• Creativity and the ability to propose new solutions to everyday challenges.
• Team spirit.
• Rigor, attention to detail and a strong quality orientation across all deliverables.
• Discretion and respect for confidentiality.
• Strong interpersonal skills with professors, students, partners and senior management.

Languages

• French: excellent spoken and written proficiency — mandatory.
• English: excellent spoken and written proficiency — mandatory.
• Arabic: working knowledge is considered an asset.